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Congratulations {{first_name}}! Job offer from {{company_name}}
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Hi {{first_name}},

We are pleased to extend an offer of employment for the position of [Job Title] at {{company_name}}! Your skills and experience will be an ideal fit for our team and our mission.

The terms of your employment are as follows:

Start Date: Your proposed start date will be [Start Date].

Compensation: The starting annual salary/hourly rate for this position is [$ Amount], payable on a [bi-weekly/monthly] basis, by direct deposit.

Benefits: Our comprehensive benefits package includes medical, dental and vision coverage, as well as a [mention other unique or standout benefits like gym memberships, continuous learning opportunities, stock options, etc.]. Further details regarding your eligibility and the benefits themselves will be provided during orientation.

Work Schedule: The regular work schedule for this position is [e.g., Monday to Friday, 9 am to 5 pm].

Reporting to: You will be reporting directly to [Manager's Name, Title].

Please note that this offer is contingent upon the completion of a background check and any other screenings that are relevant to the position.

This is a [full-time/part-time/temporary/contract] position. During your employment, you will be expected to comply with all company policies and procedures. As a reminder, [Your Company Name] maintains an at-will employment policy, meaning that either you or the company can terminate the employment relationship at any time, for any reason, with or without notice.

We are confident you will contribute significantly to the success of our team and hope you will accept this job offer. If you decide to accept this offer, please sign the offer letter and return it to us by [due date].

If you have any questions or need further clarification, feel free to contact me or [HR representative] at [HR representative’s email and phone number].

Thank you for considering this offer. We look forward to the possibility of you joining our team.

Best regards,

[Point of Contact]

[Contact Info]

Congratulations {{first_name}}! Job offer from {{company_name}}
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Hi {{first_name}} 👋,

We hope this letter finds you well! 😊

Congratulations! We'd love to offer you a position at {{company_name}}. We've had many applicants, but you've clearly stood out! 🎉

On behalf of the entire team, I'd like to extend an official offer for the [Position Name] role 📝. It's our belief that your unique skills, vision, and knack for [specific skill or trait] will be a fantastic addition to our friendly, vibrant and collaborative team 🤝.

Here's the rundown of the exciting details:

  • Compensation 💰: Your annual base salary/hourly pay will be [$ amount]. This will be paid out bi-weekly, and of course, all the necessary taxes and contributions will be deducted.
  • Benefits 🏥: We offer a robust benefits package, including health, dental, and vision insurance. We've got a great vacation and time-off policy 🌴, because we strongly believe in work-life balance. [Insert other perks & benefits here e.g. equity, stock options, gym memberships, etc.]
  • Start Date 🗓️: We're looking forward to having you on board as early as [Proposed Start Date], but we can discuss this further if needed.
  • Work Hours and Location ⏰📍: Our work schedule is [work schedule details]. We're currently working in a [describe work situation: remote 🏠, hybrid 🏢/🏠, in-office 🏢] model.

We're confident that you'll bring a ton of value to our team and that we can offer an environment where you'll thrive. Please note that this offer is contingent upon the completion of a background check and any other screenings that are relevant to the position.

If you have any questions, don't hesitate to reach out. If you decide to accept, please sign the offer letter as soon as possible, so we can plan the next steps 📧. 

Looking forward to working together 🤝, and congratulations again!


[Point of Contact]

[Contact Info]

Congratulations {{first_name}}! Job offer from {{company_name}}
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Hi {{first_name}},

We are excited to offer you the position of [Job Title] at {{company_name}}, starting [Start Date].

Key details of your employment offer are as follows:

  • Position: [Job Title]
  • Start date: [Start Date]
  • Working hours: [Days and Hours of Work, Remote/Hybrid/In-Office]
  • Compensation: [$Annual Salary/Hourly Rate], paid [bi-weekly/monthly]
  • Benefits: [Health insurance, retirement plan, bonuses, stock options, wellness stipends, etc.]

Please note, this offer is subject to your passing our pre-employment screening, which includes [Specify Tests, Background Checks, etc.].

Confirm your acceptance by signing and returning the offer letter by [Return Date]. For questions, please contact [Point of Contact with Contact Info].

Looking forward to having you on our team, and congratulations again!


[Point of Contact]

[Contact Info]

Individual Employee
Recommended Send Time:
On date of decision to make an offer
Recommended Channel:
Personal Email
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How to make an offer letter

Offer letters are a crucial component of the hiring process for many reasons. Here are some reasons why writing a great offer letter is so important:

  1. Attracts Top Talent: A well-crafted offer letter can help you attract and retain top talent. It is the first formal communication from the employer that outlines the employment agreement, including salary, benefits, and job responsibilities, giving the candidate a clear understanding of what they can expect.
  2. Sets Clear Expectations: A detailed offer letter sets clear expectations about the job role, responsibilities, work hours, compensation, and benefits. It can help prevent misunderstandings that might lead to dissatisfaction or disputes in the future.
  3. Legal Protection: A great offer letter also serves as a legal document that can protect both the employer and the employee. It can be used as a reference in case of any disagreements or disputes about the terms of employment.
  4. Professionalism: A well-written offer letter demonstrates professionalism and can significantly impact the candidate's perception of your organization. It shows that you value the new hire and that your organization is organized and thoughtful.
  5. Conveys Company Culture: An offer letter is an opportunity to convey your company's culture and values. It can provide a glimpse into the working environment and help the candidate decide whether they will be a good fit.
  6. Enables Smooth Transition: An offer letter that details job requirements, responsibilities, and schedules can enable a smooth transition for the new hire. It can help them prepare for the job mentally and logistically before the actual start date.
  7. Motivates the Candidate: A well-written offer letter can instill enthusiasm and motivate the candidate to contribute to the success of the company. It is an opportunity to make the candidate feel welcomed, valued, and part of the team.
  8. Boosts Acceptance Rate: An appealing, clear, and attractive offer letter can increase the acceptance rate. If it's written with care and consideration, showcasing all the benefits, perks, and growth opportunities, the candidate is more likely to accept the offer.

To summarize, an offer letter is not merely a formality in the hiring process but a strategic tool for attracting and retaining the best talent. It not only defines the terms of employment but also helps to establish a positive relationship between the employer and the employee from the very beginning.

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