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Hi {{first_name}},
We wanted to alert you to the status of your paid time off (PTO). Currently, you have [XX Days/Hours/Time] you must utilize before this time expires. It's our goal to ensure that you are able to use all of your PTO each year.
Not only does PTO allow you to enjoy some rest and relaxation, but this benefit is also a part of your compensation package. At {{company_name}}, we are committed to ensuring that employees make the most of their allotted PTO, so please coordinate with your manager to plan to use your PTO.
If you have any questions, please don't hesitate to reach out directly.
Thank you,
People Team
Hi {{first_name}}!
Guess what? You've got some unused PTO just waiting to be used! ⚠️
Currently, you've got [XX Days/Hours/Time] of PTO that you need to use before it expires. 📅
We want to make sure you get the most out of your time off because PTO is not just a nice perk, it's part of your awesome compensation package! So, let's plan together to make the most of it.
At {{company_name}}, we're all about work-life balance and ensuring you have time to rest and recharge. That's why we're committed to helping you use up your PTO. Just reach out to your manager to coordinate and plan your well-deserved time off.
And remember, if you have any questions or need assistance, don't hesitate to reach out. We're here to help!
Hi {{first_name}},
REMINDER: You have unused paid time off that is expiring. Currently, you have [XX Days/Hours/Time] you must utilize. It's our goal to ensure that you are able to use all of your PTO each year.
Please coordinate with your manager as soon as possible to ensure you can maximize this benefit.
If you have any questions, please don't hesitate to reach out directly.
People Team
How to encourage an employee to use their PTO
Ensuring your employees utilize their Paid Time Off (PTO) is critical to both employee well-being and productivity. An employee's PTO is also a part of their compensation package, which should be utilized.
Support your team in taking time off by taking the following steps:
- Encourage leadership to openly discuss their vacations or time off and encourage others to use PTO.
- Remove barriers to alleviate concerns about workload while an employee is out. Create a company-wide plan to accommodate PTO by creating coverage plans for out-of-office employees or increasing flexibility on responsibilities.
- Remain flexible on re-entry. Employees returning may need a few days to catch up on emails and task completion.
- Regularly mention vacation and leave policies during meetings to motivate employees to book time off throughout the year and create a culture where discussion around holidays is positive.
Inspiration from other companies
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